Call for Expression of Interest / Invitation to Bid: Supply of Start-Up Kits (Tools & Materials)
“YOULEAD Project: Catalyzing Youth Leadership in Decision-Making and Economic Life for Inclusive Development in Sierra Leone” (Falaba District, Sierra Leone) Global Youth Network for Empowerment & Development (GYNED) Procurement Reference GYNED/YOULEAD/PROC/START-UP-KITS/2026/001 Procurement Method Request for Quotation / Competitive Bid Issue Date 1 st September 2026 Deadline for Submission 30 th September 2026 Bid Validity 60 calendar days from submission deadline Delivery Location 60 Seria Road, Mongo Falaba District, Sierra Leone IMPORTANT NOTICE: This solicitation is issued to obtain competitive offers from qualified and eligible suppliers. It does not constitute a contract, purchase order, or commitment to purchase. GYNED reserves the right to accept or reject any offer, in whole or in part, in accordance with its procurement procedures and donor requirements. 1. Background and Purpose Global Youth Network for Empowerment & Development (GYNED) is a youth-serving national non-governmental Organisation in Sierra Leone whose programmes include youth entrepreneurship, education and capacity development, skills development/TVET and youth leadership. Under the “YOULEAD Project: Catalyzing Youth Leadership in DecisionMaking and Economic Life for Inclusive Development in Sierra Leone”, GYNED is supporting 140 youths in Falaba District to acquire practical vocational skills training, and transition toward self-employment and sustainable livelihoods. Therefore, the purpose of this procurement is to competitively source and supply fit-for-purpose start-up tools and materials for the youth beneficiaries who are currently undergoing vocational skills training. The kits are intended to enable the youth beneficiaries to apply their acquired skills after training, establish or strengthen income generating activities, and improve their readiness for employment and entrepreneurship. This solicitation consolidates the requirements in GYNED’s RFQ template and the organization’s procurement/assignment documentation, while applying standard procurement practice around transparency, competition, equal treatment, value for money, proportionality, integrity, accountability, safeguarding and adequate documentation. The RFQ template requires competitive quotations, eligibility evidence, detailed pricing, delivery information and an evaluation based on price, quality/compliance, delivery and supplier experience. 2. Procurement Objective 3. Lots and Scope of Supply Suppliers may submit an offer for one, several, or all lots, provided that the offer fully covers the quantities and specifications of each lot for which the supplier bids. GYNED may award one or more lots to different suppliers where this provides the best overall value for money and is consistent with its procurement procedures. Lot Description Quantity Scope Lot 1 Sewing Machine & Tailoring Kits 70 sets Manual, non-electric treadle sewing machine with heavy-duty metal stand/table and standard accessories, plus tailoring instruments and consumables as specified below. Lot 2 Carpentry Tool Boxes 10 sets Standard carpentry tool box containing the core measuring, marking, cutting, striking and finishing tools specified below. Lot 3 Catering Tool Sets 15 sets Standard catering tools/equipment and item set suitable for practical catering and food preparation activities. Lot 4 Welding Tool Boxes 30 sets Welding tool/safety set, including solar welding machine and specified personal protective equipment and hand tools. Lot 5 Electrical Tool Boxes 20 sets Standard electrical toolbox for basic electrical installation, testing and repair activities. Lot 6 Mechanical Tool Boxes 15 sets Standard mechanical repair toolbox containing the specified automotive/mechanical hand tools, measuring/testing items and safety equipment. 4. Detailed Technical Specifications The specifications below define the minimum functional requirements. Suppliers shall clearly identify the brand/manufacturer, model (where applicable), country of origin, size/capacity and any relevant technical standard in their quotation. Equivalent or superior items may be proposed, provided the supplier demonstrates that they meet or exceed the minimum stated requirement. Item/Lot Kit Qty Minimum Technical Specification 1 Sewing Machine & Tailoring Kit 70 Manual, non-electric treadle sewing machine; heavy-duty metal stand/table; standard machine accessories; measuring tape; marking instruments; cutting instruments; sewing instruments; thread spools in different sizes and colors; zips; hooks; and other standard tailoring accessories/consumables necessary for a functional start-up kit. 2 Carpentry Tool Box 10 Standard durable tool box containing: measuring tool; carpenter’s pencil; chalk line; hand saw; hand plane, wood chisels; claw hammer; sandpaper; assorted nails; plus, appropriate storage/carrying case. 3 Catering Tool Set 15 Standard catering tools/equipment or material set including: chopping board; knife set; mixing bowls; spoon set; rolling pin; frying pot; oven gloves; apron; plus, appropriate storage/carrying arrangement. 4 Welding Tool Box 30 Solar welding machine suitable for intended use in remote communities; dust mask; safety glasses; welding gloves; welding jacket; combination plier; adjustable wrench; wire brush; locking plier; and other necessary standard welding accessories required for safe welding operation. 5 Electrical Tool Box 20 Standard electrical toolbox including: screwdriver set; cable cutter; combination plier; adjustable wrench; voltage tester; digital multimeter; and appropriate storage/carrying case. 6 Mechanical Tool Boxes 15 Standard toolbox for mechanical repairs including: socket set with ratchet; adjustable wrench; combination spanner set; tyre pressure gauge; flashlight; digital multimeter; reflector jacket; Allen key set; and appropriate storage/carrying case. 5. Technical and Quality Requirements 6. Supplier Eligibility and Qualification Requirements Interested suppliers should demonstrate the following, consistent with GYNED’s RFQ requirements: 7. Mandatory Bid Submission Documents 8. Price and Commercial Requirements 9. Delivery, Inspection and Acceptance 10. Evaluation and Award Method Quotations will be evaluated using a documented, fair and competitive process. The baseline weighting below consolidates GYNED’s RFQ evaluation criteria and is intended to support value for money: Criterion Weight Assessment Focus Price competitiveness 30% Total evaluated price, completeness of pricing, taxes/logistics included, and overall value for money. Quality and compliance with specifications 30% Technical compliance, quality, durability, authenticity, safety, completeness and proposed brands/models. Delivery timeline and capacity 20% Realistic delivery schedule, stock availability, logistics capacity and ability to deliver to Falaba District. Supplier experience and past performance 20% Relevant experience, references, business capacity, warranty/after-sales support and demonstrated performance. GYNED may conduct due diligence, request clarifications, verify references, inspect samples or visit the supplier’s premises were considered necessary. Award will be made to the responsive offer(s) representing the
